Not sure what to expect during your first visit to Business Travel Show Europe? As well as a dynamic conference programme packed full of experts and a plethora of innovative suppliers to meet, we also have a range of attractions including Business Travel Tech Zone, Ethical Travel Trail, The BTN Start Up Zone, networking events and much more.

As you may have guessed, there's a lot going on at Business Travel Show Europe and if you’re not prepared, your first time at the show could result in you not maximising your time to its full potential.

Here’s our guide on handling your first show so you can make the most of your time at ExCeL London and most importantly enjoy yourself.

What types of companies will I meet?

At Business Travel Show Europe, you will meet hundreds of innovative suppliers, showcasing their latest tools and services to help you deliver better value for your business and safety and security for your travellers.

  • Airline
  • Airline Alliance
  • Car Rental
  • Charter Air/Corporate Jets
  • Credit Cards/Payment Systems
  • Data Management & Analytics Tools
  • Fleet
  • GDS
  • Ground Transportation/Limo/Taxi
  • Hotel
  • Meetings/Incentive Travel
  • Online Booking Systems
  • Rail
  • Serviced Apartments
  • T&E Expense Technology
  • Travel Management Company/Agency
  • Travel/Meetings Technology Software
  • Traveller Risk Management / Duty of Care

What will I learn about?

Our 2-day conference programme is jam-packed with invaluable content and knowledge sharing from industry visionaries, disruptors, and innovators. To make planning your time at the show easier, our conference programme has been broken down by stream, knowledge level and format.

Conference streams

  • Travel management
  • Air & ground transport
  • Accommodation
  • TMCs, payment and service providers
  • Risk management
  • Traveller management
  • Technology & data management
  • My career, organisation and team
  • Meetings
  • Corporate social responsibility

Knowledge level

Foundation: Ideal for those just starting their careers or looking for a refresher on a specific topic.

Intermediary: Ideal for those looking to build on knowledge and skills they already have or have a specific focus.

Advanced: Designed for seasoned professionals with 6+ years of experience looking to deep dive into a trend or topic.

Session format

Masterclasses: Love getting involved and having your say? During our masterclass sessions, our audience members are encouraged to take part and get involved.

Fundamentals: Prefer to sit back and take it all in? In our fundamental sessions, you will hear from and be inspired by the industry's best visionaries, disruptors, and innovators.

Panels: Have a question that needs answering? Join our panel sessions and ask those questions you've always wanted to ask.

Show attractions

As well as a dynamic conference programme packed full of experts and a plethora of innovative suppliers for our visitors to meet, we also have a range of attractions to help you navigate the show and uncover new ideas, solutions and colleagues to put the corporate traveller at the heart of every story.

Business Travel Innovation Faceoff

Innovation Face Off LogoThe Business Travel Innovation Faceoff features eight presentations of cutting-edge products, technologies and services developed by startups and suppliers to address industry challenges and support managed business travel, meetings or business travellers.

Ethical Travel Trail

Ethical Travel Trail LogoThe Ethical Travel Trail takes visitors on a journey across the show floor highlighting companies that are championing sustainability, diversity, carbon neutrality and human rights to challenge behaviours for the good of the planet. 

 

The BTN Start Up Zone

The BTN Group Start Up Zone LogoThe BTN Start Up Zone showcases the most innovative products introduced to the business travel market in the last 2 years.

 

Business Travel Tech Zone

The BTN Group Start Up Zone LogoFor those that cover both business and retail travel, the Business Travel Tech Zone is the ideal place to meet and learn more about the latest business travel technology solutions and tools.

 

Buyer mentor programme

The Business Travel Show Europe Advisory Board suggested we provide first-time attendees with a little more hand-holding, as navigating a trade exhibition for the first time can be daunting. With that in mind, we have created the Business Travel Show Europe Buyer Mentor Programme.

The programme will connect new-to-the-show buyers with a peer who can provide insight from their personal experience from attending past Business Travel Shows on how best to navigate the multiple facets of the show, for example, allotting their time between exhibitors, education programme and networking. Each mentor will have up to five mentees, and will reach out in advance of the show to each mentee to determine their preference for pre-show and at-the-show contact or both.

The programme will contact all first-time buyers who register by 17 June to individually match them with a seasoned volunteer buyer.

What are my attendance options?

At Business Travel Show Europe, there are three different ticket options to register, each with their own requirements. You will fall into one of the below three categories based on your role and your responsibility.

You can select complimentary buyer registration if you are a either corporate travel manager, meeting planner or a procurement/ sourcing professional responsible for managing your company's or organisation's corporate travel/meetings programme.

You may also qualify for our hosted buyer programme if you manage a minimum £1 million annual travel budget and make budgetary and policy decisions across travel within your organisation

Take a look at each category and see which option best suits you:

Hosted buyer

  • Pre-scheduled appointments with the exhibitors of your choice
  • Hosted buyer only masterclasses
  • Hosted buyer only pre-show conference
  • Exclusive networking events
  • TravelTech Show and The Meetings Show

Find out more about our hosted buyer criteria here



 

REGISTER

Non-buyer visitor

Early bird rate: 
£299+VAT (01 March - 31 May)

Standard rate:
£499+VAT (01 June - 28 June)

Onsite rate:
£599+VAT )Passes purchased during show days)

A visitor pass gives you access to:


REGISTER

Do you want to enhance your show experience?

Why not join our exclusive hosted buyer programme

The hosted buyer programme is designed for busy travel buyers like you, providing an enhanced method of attending to ensure you get the most out of your time out of the office. The programme puts the power in your hands, allowing you fast-track access to the suppliers you want to meet with, the education sessions you need to go to and the networking opportunities you want to attend.

The programme runs for up to three days to deliver corporate travel buyers with unrivalled sourcing, learning and networking opportunities. The full terms and conditions for the hosted buyer programme can be found here

FIND OUT MORE ABOUT OUR HOSTED BUYER PROGRAMME

Preparing for Business Travel Show Europe

Before the show

Plan your schedule

Take some time to familiarize yourself with our floor plan, exhibitors and conference agenda. Make a note of which sessions you are most keen to attend, exhibitors you want to visit and any networking events that you want to attend. This way you'll have an idea of how to structure your days around your must-see exhibitors, sessions and networking events.

Map out the exhibitors you want to visit

With hundreds of exhibitors, it’s helpful to plan ahead. Become familiar with the show floor and select who you want to meet on-site so you can plan a route around the show floor each day.

Travelling far? Why not book a hotel close to ExCeL

Attending the show on both days? Got a long commute? Why not book into a hotel close to ExCeL to maximise your time. There are lots of networking events taking place after the show and we'd hate you to miss them due to having to catch a train home.

Download the Business Travel Show Europe app - Coming soon

Our official show app will allow you to:

  • Plan your event experience
  • Network via instant chat and video calls.
  • Navigate the show floor with ease.
  • Create your own personalized conference schedule.

Don't forget to pack those business cards

You’re at Business Travel Show Europe to learn AND network, so challenge yourself to connect with at least three new people every day.

During the show

Arrive at ExCeL in good time

You may have to queue when you arrive at ExCel so give yourself plenty of time to get your badge scanned before entering the halls. Once inside familiarize yourself with the show floor and exhibition layout. Take some time to walk the floor and make sure that your pre-arranged route still works for you.

Use our event hashtag on your social media channels

If you’re enjoying a particular session or event, let other people know about it. Include #BTShowEu in all of your social media posts – we may even repost your post on our own channels.

Wear comfortable shoes

You’ll do a surprising amount of walking at Business Travel Show Europe. Between leaving your accommodation, walking between sessions and attending networking events, you may well be on your feet all day. Make sure you wear shoes which are comfortable and won't cause you pain.

Stay hydrated and plan in time for breaks

Whilst at the show it's important that you take some time to rest and remember to stay hydrated throughout the day. You'll find plenty of seating areas inside the show as well as locations to top up your water bottle throughout the day.

Remember to turn on your out of office

Before you set off to ExCEL don't forget to turn on your out of office so your colleagues and acquaintances know where you are on 29 - 30 June.

Meet our exhibitors

Is there a specific company you want to meet with whilst at ExCeL? Head straight to their stand and their team members will be happy to talk you through their products and solutions.

Make sure to attend the networking events

Don't forget to participate in the many networking events put on by our exhibitors. They'll give you ample opportunities to meet the exhibitors and attendees in a less formal setting.

If there's someone you want to talk to, introduce yourself

If there is a particular person you'd like to talk to, you absolutely can walk up to them and introduce yourself. You don't need to wait to be formally introduced by someone else.

After the show

Contact your new connections

Take some time to contact the exhibitors and people that you met during your time at the show. Drop them an email or send them a LinkedIn request to make sure that you stay connected.

Catch up on the content that you missed

Missed a session you really wanted to see? Want to re-watch a panel session you enjoyed? A selection of content will be available for you to re-watch at a time that suits you on our Swapcard platform for 2 weeks after the show. 

Add our upcoming BTN Group events to your diary

Throughout the rest of 2022 BTN Group will host conferences and events that create the ideal environment for corporate travel and meetings buyers, suppliers and other travel and meetings management professionals to connect through education and networking. Want to find out more? Find all of our confirmed events here.

Want some insider tips and tricks for your first show?
Here's some top tips from the BTN Group team

Reach out to the exhibitors you want to meet before the show on Swapcard to arrange a time to go see them on their stand to give you more time to explore the exhibition hall and enjoy the conference programme.

If you're unsure on which conference sessions are the best for you to attend, take a look at the topic streams page to give you an idea of what discussions you can expect from each session.

 

Take a look at the show attractions page and make a note of which ones you'd like to participate in before the show so that when you arrive you'll know exactly what you have planned for the day

 

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