PLAN YOUR PERFECT SHOW EXPERIENCE

The Appointment Tool is your all-in-one platform to book exhibitor meetings, manage your agenda, and connect with key players—built exclusively for qualified buyers attending Business Travel Show Europe. 

Whether you're mapping out your must-meet suppliers or reserving time for networking and education, this smart scheduler helps you make the most of every minute. 

Note: Appointment features are only available to approved buyers (hosted and visitor). Press, non-exhibiting suppliers, and other attendee types do not have access. 

WHAT YOU CAN DO WITH THE APPOINTMENT TOOL

BOOK ONE-TO-ONE EXHIBITOR MEETINGS

  • Use advanced filters by sector, region, or category to connect with the right suppliers. Request meetings directly through your dashboard—and accept invites from exhibitors who match your profile 

BUILD YOUR CUSTOM SCHEDULE

  • Bookmark sessions, block time for breaks, and organise your days around what matters most. Your personalised agenda updates in real time

CONNECT WITH BUYERS & EXHIBITORS

  • Message other approved attendees ahead of the show to start building valuable partnerships early

EXPORT OR SYNC YOUR AGENDA

  • Download your complete schedule as a PDF or Excel file—or sync directly with Outlook to stay on track 

HOW IT WORKS

 

28 April

Hosted buyers gain exclusive early access to the Appointment Tool and can begin booking 1:1 appointments with exhibitors.

11 May

Access opens for all attendees - including visitors, buyer pass holders, and exhibitor staff. Messaging and meeting requests can begin with both exhibitors and visitor buyers.

calendar screenshot

HOW TO GET STARTED

LOG IN TO THE TOOL

  • Access the Appointment Tool via the link in your confirmation email. Use your personalised username and create a password 

COMPLETE YOUR PROFILE

  • Upload your photo, job role, and travel focus to attract relevant meeting requests from suppliers

BOOK OR ACCEPT MEETINGS

  • Search the exhibitor directory, send meeting requests, or respond to invitations from suppliers

ADD SESSIONS & NETWORKING EVENTS

  • Browse the full conference agenda and bookmark key sessions and activities

HOW TO VIDEOS

BOOKING A MEETING WITH AN EXHIBITOR

CANCEL OR RESCHEDULE A MEETING
 

BLOCKING TIME IN YOUR DIARY
 

WHY USE THE APPOINTMENT TOOL?

Save time with a centralised hub to manage your entire Business Travel Show Europe experience.
Maximise ROI by connecting only with the most relevant suppliers for your program needs.
Avoid missed opportunities with reminders and real-time updates synced across devices. 

FAQs

You should have received an email from Business Travel Show Europe (noreply@ntmllc.com) with a link to activate your account. Please check your junk folder and add this email address to your safe senders list. 

If you still haven’t received this email, please contact hosted@businesstravelshoweurope.com, and we will resend. 

Once you have activated your link, you will be redirected to the event platform, where you will be asked to create a new password. After that, you can use your username (the email address used when registering) and password to log in to the platform each time. Bookmark this website for easy access; https://app.businesstravelshoweurope.com/newfront.  

Your profile contains the information submitted on your registration form. If you would like to change any information, please contact  hosted@businesstravelshoweurope.com.

As a buyer, once you send a meeting request, it is automatically confirmed in the exhibitor’s diary. 

You can view a list of the companies attending by clicking on "EXHIBITORS" from the top menu. Here you can filter and view the exhibitors before clicking on the calendar icon to book. 

Select the time that suits you (only times that are available in both your and the exhibitor’s diary will appear), then enter a subject, add a message and request the meeting. 

Tip: Try to be as specific as possible with your message, as this will help the exhibitor plan ahead of time. 

You can use the filters on the "EXHIBITORS" and "ATTENDEES" lists to narrow down your search. There is also a “RECOMMENDATIONS” button that you can select, which will list the exhibitors who closely match the interests you selected when you registered. 

You will also receive meeting requests from exhibitors who are eager to meet with you. You can review these from the "MY MEETINGS" section under "APPOINTMENT TOOL". Filter to view your incoming meetings, and then take action by clicking "ACCEPT" or "DECLINE". 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the meeting you wish to change, then select “RESCHEDULE”. You will then be able to select the new time and send the request. The exhibitor will be sent a notification of this change. 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the meeting you wish to change, then select “CANCEL MEETING”, enter a reason, and then proceed to cancel the meeting. 

Yes, you can. 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the option “SYNC TO CALENDAR” at the top of the page; this will sync to Outlook or Gmail accounts. You only need to click on this once; any changes made to your diary will automatically be updated in your calendar every 6 hours.

The calendar button should appear next to each exhibitor listed. If you do not see this button and the company to your favourites by clicking on the star icon next to their name and check back in later as more time slots may become available. 

If you've clicked on the calendar icon and no timeslots are available, it may be because your calendar is already full. You can view your agenda by selecting "MY SCHEDULE" from the top menu. 

We kindly ask that you prioritise meetings over conference sessions. To free up time, remove a session from your agenda, then return to the exhibitor’s page to book your meeting. 

If you still can’t find any availability, continue to add the exhibitor to your favourites list and contact hosted@businesstravelshoweurope.com. 

We know this can be difficult; however, we ask that you prioritise scheduling your required appointments with the exhibitors of your choice before identifying the conference sessions you want to attend. 

Yes, you can. 

Select "APPOINTMENT TOOL" from the left-hand side menu to reveal the "ATTENDEE LIST". You can search by name or use the filter to narrow down the list. You can add them to your favourites list by clicking on the star icon next to their name or you can message them directly by clicking on the envelope button. 

Please note: this is only available for hosted buyers, visitor buyers and exhibitors. Non-exhibiting suppliers do not have access to the attendee list.